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Facility data is at the core of all environmental regulatory processes. Linked to other critical environmental data such as hazardous waste, air, and water quality, well-managed facility data has the capacity to provide a comprehensive picture of environmental sites that enables co-regulators to better understand potential environmental impacts and protect human health and the environment. Sharing accurate facility information between co-regulators in real time is critical to achieving these goals.

The E-Enterprise Facility Integration Project developed shared services that can connect various sources of regulated facility information to streamline reporting and yield more accurate, timely facility information. States, tribes, local governments, and EPA program offices looking to implement new facility shared services can contact Matt Kelly or the Facility Team Quad Chairs (see contacts on the right side).

 

CHALLENGE

As Federal, State and Tribal environmental programs have evolved over the years, separate and mostly unconnected facility data management systems have been developed to meet the needs of these individual programs. The result is that any one data system has only partial information about all the environmental interests at a given facility-site; across these systems information about the facility name, owner, location, boundaries, address, site activities, can all be different, out-of-date, unsynchronized and redundant. This situation can exist even within a single program office. This makes it extremely difficult for the regulated community and consumers of this information to obtain an accurate representation of environmental issues and regulatory actions without having to contact multiple program offices. The challenge has been how to efficiently integrate the information in these disconnected systems to generate and maintain a complete, up-to-date picture of facility-sites that users can find in one place, without disrupting everyone’s existing data collection and management systems.

 

BENEFITS

An integrated facility identification approach will support regulatory burden reduction, cross-program coordination, and the ability to correct data as it is reported:

  • Streamline processes for regulators by providing access to timely, more accurate facility information.
  • Facilitate broader understanding of facilities across agencies, programs, and the general public.
  • Remove or reduce the reporting burden of redundant facility information for the regulated community.
  • Increase efficiency for the regulated community by streamlining data collection and reporting.
  • Provide the regulated community, regulators, and the public more accurate and timely facility data.

 

CURRENT PLANS

The Facility team has launched a suite of shared facility services that are available for broader adoption by co-regulatory partners. The services will enable partners to push (‘submit’) facility data from their systems into a program record within the Facility Registry Service (FRS) and to query facility data in real-time from FRS. The facility services will enable real-time sharing of facility information between partners’ systems and the EPA facility system, the FRS. This effort ushers in a new era of joint collaborative information management and allows for higher data quality and more accurate, timely facility information.

In the implementation and maintenance phase, the team will continue to coordinate with states, tribes, and local governments looking to implement new facility shared services through the Exchange Network grants. For additional information on shared facility services or to begin the configuration process, please contact Matt Kelly or the Facility Team Quad Chairs (see contacts on the right side). States or local governments can also contact ECOS at ECOS@ecos.org.

 

RESOURCES

 

PROJECT HISTORY

Phase III (2018-2020): Facility Shared Services Development, Scoping Requirements for Unified “Facility Operational Status” Microservice

In Phase III, the Facility team launched a suite of shared facility services that are now available for broader adoption by co-regulatory partners. The facility services will enable real-time sharing of facility information between partners’ systems and the EPA facility system, the Facility Registry Service (FRS).

The Facility team updated the Implementation Guide to reflect the new shared service development and incorporate feedback received from facility stakeholders.

In parallel, the team worked in collaboration with federal, state, local, and tribal environmental programs to scope the requirements for a potential unified “facility operational status” microservice to be leveraged by all environmental programs. Environmental programs have different definitions and uses for “facility status,” and this effort aimed to explore ways to build a microservice flexible enough to accommodate the unique requirements of all environmental programs.

Phase II (2016-2018): Facility User Stories, Facility Business Rules, and Initial Pilot of Facility Services

In Phase II, the Facility team conducted a State Master Data Management (MDM) Pilot with Rhode Island. The pilot implemented shared facility services in a test environment that enables joint facility data management between EPA and Rhode Island’s MDM systems.

The Facility team developed a draft Implementation Guide to assist with additional testing of the facility shared services. The Implementation Guide provides information that other partners need to test the services with their systems and will be refined based on input from subsequent testing.

The team developed another living document, Facility Business Rules to Support Integration of Facility Information (1.0). These business rules will continue to be refined as the facility services incorporate additional fields, such as sub-facility data, and serve as the basis of scoping facility governance requirements. The Facility Integration Phase II Summary Report offers a high-level overview of Phase II accomplishments of the Facility Team.

Phase I (2015-2016): Analysis and Discovery

In Phase I, the Facility Team gathered stakeholder input to explore, identify, and test possible approaches for integrating or sharing facility information across programs and agencies. The IPT developed an understanding of current EPA, State, Territorial, and Tribal efforts to integrate facility data, identify a shared set of goals for supporting more comprehensive facility integration, and identify and test options for achieving those shared goals. The Exchange Network website includes more information about Phase I.